Règlement pédagogique de HEC Montréal HEC Montréal s Academic Rules and Regulations - PDF

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Règlement pédagogique de HEC Montréal HEC Montréal s Academic Rules and Regulations Adopté par le Conseil pédagogique Le 15 avril 2015 Amendé Le 6 avril 2016 Adopted by the Academic Council April 15, 2015

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Règlement pédagogique de HEC Montréal HEC Montréal s Academic Rules and Regulations Adopté par le Conseil pédagogique Le 15 avril 2015 Amendé Le 6 avril 2016 Adopted by the Academic Council April 15, 2015 Amended April 6, 2016 Table of contents 0 Definitions Organization Academic year Program level Credit Educational activities Prerequisite Concomitant course Internship Recognition and confirmation Attestation of Studies Diploma Degree Categories of students Regular student Visiting students Independent students Admission Admission application Request for change to admission Eligibility conditions Regular students Visiting and independent students Reply to the admission application Registration Principle Course selection: Students obligations Compliance with the study program milestones Prerequisites Mutually exclusive courses Schedule conflict... 7 2.3 Registration for courses within the study program Registration for core courses at HEC Montréal Enrolment in courses in another program at HEC Montréal or at another university Course selected at a Quebec university Course selected under an exchange agreement Course selected at any other university Registration for other activities within the study program Research Compulsory synthesis activities (supervised project, directed study, integrative project) Project course, internships and other optional activities Directed reading (PhD) Non-program courses Registration for visiting students and independent students Student from a Quebec university Student participating in an exchange agreement Students from any other university or independent students Confirmation of registration Changing registration Adding courses Changing sections Withdrawing from courses Withdrawal with refund Withdrawal without refund Evaluation Preamble Forms of evaluation in courses Assignments Tests and examinations Presence at examinations Documentation permitted Participation Absence from an evaluation ii 3.3.1 Absence with cause Absence from evaluation (zero grade) Evaluation of other learning activities Supervised project, integrative project, directed study at the master s level (graduate diploma programs and MSc) Thesis (MSc in Administration) Comprehensive examination (PhD) Thesis (PhD) Composition of a thesis defence jury Acceptability of the thesis Defence Results Grading Passing grade Repeated course Grade point average Transcript Citation of excellence Review of a grade Final examination Disclosure of results Verification of results Review of results Exceptional review Other elements of course evaluation Returning assignments or examinations Verification or revision Comprehensive examination (PhD program) Evaluation Appendix: Marking systems Completion of studies Successful completion of the program Issuance of a degree, diploma or certificate Issuance of an attestation of studies iii 4.4 Withdrawal from the program Probation Dismissal Expulsion Interruption of studies Readmission Appendix End of studies Number of credits on which probation or withdrawal may be determined Appendix End of studies Maximum duration of studies iv 0 Definitions The regulation governing student activities at HEC Montréal uses the following definitions. 0.1 Organization Academic year The academic year lasts 12 months and comprises three terms: a. Fall term: end of August until end of December inclusively; b. Winter term: beginning of January until end of April inclusively; c. Summer term: early May until end of August inclusively. A term of activity is a term in which the student is enrolled in one or more courses or educational activities. Some courses or educational activities may be concentrated over a shorter period within a term, or may exceed one term Program level At HEC Montréal, university education is divided into three levels. The first level is the undergraduate level. It leads to a bachelor s degree, certificate diploma or attestation of undergraduate studies (modules). The second level is the graduate level, which leads to a master s degree, specialized graduate diploma or attestation of graduate studies (microprograms). The postgraduate level is the third level of education, and leads to a doctorate degree Credit A credit is a unit used to assign a numerical value to the studies and work normally required of a student to attain the objectives of an educational activity. A credit represents 45 hours dedicated by a student to this activity, including class attendance, research, teamwork and personal work. Page 1 0.2 Educational activities Prerequisite A prerequisite is a condition that must be met before a student enrols in an educational activity Concomitant course A concomitant course is a course that must be taken at the same time as a given course, unless already completed Internship An internship is a temporary period of placement at a workplace where students apply the knowledge acquired during their studies. A credited internship in a study program must be linked to the learning objectives of this program and be covered by an internship agreement. 0.3 Recognition and confirmation Attestation of Studies An Attestation of Studies is a document that confirms the successful completion of or participation in one or more courses or educational activities Diploma A diploma is a document that confirms the successful completion of a study program Degree A degree is a university title conferred on an individual. The university confers the degrees of Bachelor, Master or Doctor to recognize the successful completion of a bachelor, master or doctorate program, as applicable. 0.4 Categories of students HEC Montréal admits regular full-time or part-time students, visiting students and independent students. A student may enrol in a course or educational activity at HEC Montréal only if he or she undergoes all forms of evaluation. Page 2 0.4.1 Regular student A regular student aims to complete a study program to obtain a degree, diploma or attestation from HEC Montréal. They must satisfy the admission conditions and the academic requirements specific to their program. They enrol in one or more courses or activities Visiting students Visiting students are admitted into a study program at another university. They have obtained authorization from the Program Director concerned to enrol in one or more courses or educational activities in a program at HEC Montréal Independent students All other students are considered independent students. They have obtained authorization to enrol in a specific course in a program from the Program Director concerned. Page 3 1 Admission 1.1 Admission application Candidates who would like to enrol in courses in a program must first submit an application for admission to that program. The candidates must ensure that they meet the eligibility conditions of the program selected before completing their application. They must also submit the documents and pay the fees, which are non-refundable and subject to change. Admission applications may be submitted at any time. However, candidates who wish to be admitted for a particular term must submit their application before the deadline for that term and program specified by HEC Montréal. Any falsification of a document or use of a false document submitted in the application for admission, or a false declaration or omission to give information required, may lead to cancellation of admission or registration at HEC Montréal. 1.2 Request for change to admission Students who would like to change their specialization, option or track within the same study program, or who want to change certificate programs, must complete the necessary form and pay the associated fees. If the request is accepted by the Program Director, the change will take effect in the term following the request. 1.3 Eligibility conditions Regular students Eligibility conditions for regular students are specific to each program and are found in the official description of each program. HEC Montréal is not obliged to accept all candidates who meet the eligibility conditions for a given program Visiting and independent students To be admitted as a visiting or independent student, candidates need to be sufficiently qualified to benefit from the activities selected. Admission as a visiting or independent student is granted by the Program Director of the program offering the activities. Page 4 HEC Montréal s not obliged to accept all eligible visiting or independent students. HEC Montréal is not obliged to recognize the credits obtained by visiting or independent students in one of their study programs. 1.4 Reply to the admission application HEC Montréal sends admitted students an offer of admission for a specific term. In all other cases, HEC Montréal will send the candidates a rejection letter. For some programs, the candidate must accept HEC Montréal s offer by a specific deadline to be admitted to the program selected and to be able to enrol in courses. In some cases, admission to HEC Montréal may be conditional on presentation of official documents or on the candidate s obtaining a degree, diploma, certificate, attestation or any other condition that supports the application. With the exception of certificate programs, admission to a program is valid only if it is followed by enrolment in courses for the same term as the term of admission. However, a one-time deferral of admission may be authorized exceptionally if the candidate admitted submits a justified request to this effect before the start of the term of admission. Page 5 2 Registration 2.1 Principle Students must enrol in courses and activities that follow the structure of the study program to which they are admitted. They are in charge of managing their own orientation. Students are responsible for their academic success. Attendance in educational activities is thus presumed. Instructors are not required to provide additional aid due to absence, even for valid reasons. Students who are not citizens or permanent residents of Canada must hold a valid visa when they attend courses at HEC Montréal. They must also be covered by medical and hospitalization insurance. Failure to meet these requirements will lead to cancellation of registration. 2.2 Course selection: Students obligations Compliance with the study program milestones Students are responsible for knowing how their study program is structured, and for selecting courses that let them attain program milestones within the deadlines set for completion of the study program. At the graduate level, students are not permitted to choose, within their study program, more course credits than the number required by the program to which they are admitted. Any additional courses must be reported as electives and authorized in advance (see Article 2.5) Prerequisites When students select their courses, they must ensure that they satisfy all requirements regarding concomitant courses and prerequisites for the course or level, if applicable. If the grade of a prerequisite course is not yet available when the students enrol for a term, they should enrol and presume that they have passed this prerequisite. Except in the case above, the instructor may deny access to a course to students who have not completed the specific prerequisites for that course Mutually exclusive courses A combination of mutually exclusive courses is a set of courses from among which only one course abides by the structure of the study program. Students must consider whether courses are mutually exclusive during course selection. Page 6 2.2.4 Schedule conflict Students must avoid all conflicts of course and examination schedules. 2.3 Registration for courses within the study program Registration for core courses at HEC Montréal Students who wish to register for a core course in their study program must enrol directly through the online registration service, HEC en ligne, during the course selection periods specified in the university calendar. Note that: Class size is limited: students should submit their request as soon as the registration period begins; Courses with an insufficient number of students will be cancelled; HEC Montréal reserves the right to change students course selection, notably due to a limited number of spaces or cancellation of a course offered; Students in some study programs may be automatically enrolled, notably in case of progression by cohort. Students are then obliged to follow this path and take courses with their assigned group Enrolment in courses in another program at HEC Montréal or at another university Students who wish to take a course in another program at HEC Montréal or at another university and who want this course to be considered within the study program to which they were admitted must first receive authorization from their Program Director. Authorization for consideration of such courses is granted only when the course selected is deemed compatible with the program objectives. The maximum number of courses that can be substituted in this way is set by the Program Director. In certificate programs, such authorization may be granted for elective courses only Course selected at a Quebec university Students can enrol in a course at another Quebec university through the Bureau de coopération interuniversitaire website, by completing a request for authorization to transfer credits from other institutions. Students authorized to take a course in another program at HEC Montréal or at another Quebec university must pay HEC Montréal the tuition fees normally required by their study program. Page 7 The result obtained for each course authorized in this way appears on the transcript and is included in the calculation of the grade point average Course selected under an exchange agreement For programs that offer this option, the course selection of students who want to participate in an exchange program at a university with which HEC Montréal has an exchange agreement must be approved by the Program Director. Students participating in an exchange program must pay HEC Montréal the normal tuition fees for their study program. The result obtained for each course taken as part of an exchange program does not appear in the transcript and is not included in the calculation of the grade point average Course selected at any other university Students who select a course at a university not covered by the above points, and who have been authorized by the Program Director to take that course, should enrol directly at the university in question and pay the fees required. The result obtained for each course thus authorized does not appear in the transcript and is not included in the calculation of the grade point average. 2.4 Registration for other activities within the study program Research In the PhD and MSc with thesis programs, students are automatically enrolled in research activities in every term starting from initial registration until the end of their studies Compulsory synthesis activities (supervised project, directed study, integrative project) Students who wish to enrol in a compulsory synthesis activity within their study program must complete the appropriate registration form and have it approved by the professor who will direct them and by the Program Director. Students are responsible for finding a professor to supervise their activities. If the activity is not completed by the foreseen deadline, the Program Director can grant an extension. The students must then pay the corresponding fees for each extra term granted Project course, internships and other optional activities Program structure permitting, students who wish to register in a project course, internship or any other optional activity must complete the appropriate form and have it approved by the supervising professor, the company tutor, if applicable, and the Program Director. Students are responsible for Page 8 finding a supervising professor and an internship that meets the standards of the program concerned, if applicable. The activity must be carried out within one term, but may be extended to the following term with the supervising professor s approval Directed reading (PhD) Students who wish to enrol in directed reading must submit a request and a detailed plan when Phase II of their study program is approved. Authorization to enrol in directed reading is granted only exceptionally. 2.5 Non-program courses Apart from certificate programs, registration for a course that is outside of the structure of the study program to which the students were admitted must be approved by the Program Director. In certificate programs, preparatory courses for university studies are automatically considered nonprogram (non-credited) and do not require any approval. No other courses are considered nonprogram courses. 2.6 Registration for visiting students and independent students Student from a Quebec university Students registered in a program at another Quebec university covered by the inter-university agreement may enrol in courses in programs at HEC Montréal providing there is space available. They must do so during the course selection period stated in the HEC Montréal university calendar by completing a request for transfer of credits on the Bureau de coopération interuniversitaire website. Tuition fees are payable to the student s home university Student participating in an exchange agreement Students studying in a program at a university that has signed an international exchange agreement with HEC Montréal must, during registration period, submit their course selection on HEC en ligne. Tuition fees are payable to the student s home university Students from any other university or independent students Students must complete an application form at HEC Montréal and, if applicable, provide a letter of authorization from their home university specifying the courses or activities requested. Tuition fees are payable to HEC Montréal. Page 9 2.7 Confirmation of registration Schedules for courses in which the student has enrolled appear on HEC en ligne and represent a confirmation of registration. This schedule also contains the examination dates, classrooms and names of instructors. 2.8 Changing registration Students can change their registration in the following cases: Adding courses Changing sections Withdrawing from courses All requests for course changes must be done on HEC en ligne before the deadline for course changes indicated in the university calendar for courses with a normal schedule. For all other courses, the deadline will appear on HEC en ligne. The date of the request will determine the fees the student must pay Adding courses Course addition is subject to the conditions for course enrolment stipulated above Changing sections To change sections, students must withdraw from the course concerned and enrol in another section of the same course. Students who do not join the assigned section may receive an evaluation of incomplete Withdrawing from courses To withdraw from a course, students must follow the appropriate steps on HEC en ligne. Neither absence from a class nor stopping payment of a cheque can be considered as a notice of withdrawal from a course. In some cases (for example, for programs in which students are officially enrolled), only withdrawal from all courses is permitted Withdrawal with refund Students who wish to withdraw from a course with refund of tuition fees must do so by the deadline set by HEC Montréal. Page 10 The University Calendar specifies the deadline for withdrawal with refund for courses with a normal schedule. To find out the precise date of withdrawal with refund for a course with a particular schedule, students must consult their schedule on HEC en ligne. In the case of withdrawal with refund, the course will no longer appear in the transcript and the student does not need to pay the applicable fees for that course Withdrawal without refund
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